Guide to signing an institutional rental agreement for the tenant

  • Updated

Rendin is a platform that allows the signing of safe rental agreements between landlords and tenants. In agreements signed on our platform, the tenant isn’t required to pay a deposit fee, and the landlord gets a surety certificate, which grants them security.

On top of regular rental agreements, we also allow signing the occasional and institutional rental agreements, which must be signed on paper and confirmed at the notary. This helps guarantee the agreement is safe and not in conflict with local legislation.

This page will direct you through the activities you need to do or pay attention to when signing an institutional rental agreement as a tenant.

You can find our demo documents for the institutional rental agreement here.

  • Agreement example
  • Surety bond
  • Example of notarial deed on voluntary submission to enforcement

These are the steps to sign a beta institutional rental agreement with Rendin as a tenant:

  1. Ask for the landlord to send you the invite link. This will be used to check that you wouldn’t have any outstanding payment defaults and debts via ERIF (Poland’s leading credit scoring company). Your PESEL is stored safely and only used for the purposes of background screening and agreement creation.
  2. See the apartment. Once your verification is complete, the landlord will invite you to view the apartment. If you like the apartment and they like you, you can move on to the next step.
  3. Negotiate the terms of the agreement. From there on, you can agree on the exact rent price, utility payments and other formalities of the agreement term. After this is done, the landlord will add this information to the Rendin platform. If they confirm you as a tenant on the platform, you will also see the agreement from the Rendin environment.
  4. Sign the agreement. The agreement will be signed digitally at first. Once that is done, the document is printed and signed on paper as well. This document is taken to the notary for confirmation by them as well. This is to ensure that the agreement is legally correct and fully binding. Make sure to also agree beforehand to who’s paying for the notary.
  5. Once the notary confirms the agreement, do the handover. We know it's a lot of hassle, but the handover document is one of the main documents which helps guarantee your security in a rental agreement. Make sure the landlord fills out the handover act on the Rendin platform, make your own photos of potentially problematic areas and check the filled document properly to make sure it describes the state of the property in a realistic manner. If it does, ask the landlord to send it for confirmation to you and confirm it.
  6. Get the keys from the landlord. Once you've done all the paperwork correctly, you can move into the property and feel good about yourself. Since everything is done correctly and legally, you don't have to worry about scams or potential disagreements.
  7. Notify us also of any bigger changes to the agreement. Should the agreement end prematurely or if you’re making any important changes in the initial agreement, be sure to notify Rendin of this as well (price, co-tenants, agreement terms etc) via email at or our phone number +48 226955379.